Public Services Dept. Project Manager

Job Type: Full Time
Job Category: City of Alachua
  • Type:Full Time
  • Salary/Pay Rate:$61,235 – $91,485
  • Posted Date:10/17/2023 7:59 AM

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This position is highly responsible administrative work, managing a number of complex Public Services projects with minimal supervision. The Project Manager (PM) is ultimately responsible for overall project success as measured by project quality, timeliness and financial performance. Work performed under the general direction of the Engineering Supervisor.


  • Gathers sufficient information to define the primary project goals and requirements.
  • Defines overall expectations by providing a concise statement scope of work (SOW) of the project.
  • Identifies overall project goals, determines priorities, develops objectives for achieving project goals, and identifies initial assumptions, risks, project parameter, constraints, and permitting requirements.
  • Interprets City policies, rules and regulations in relation to Public Services.
  • Recommends new approaches, policies, and procedures to effect continual improvement in efficiency of department and services provided.
  • Conducts engineering condition assessments and evaluations.
  • Leads the Public Services project team through the duration of all phases of the project (design and construction).
  • Performs services during construction (SDC) that includes: responding to RFIs, submittal reviews, conducting site inspections, track budgets, address invoices, and negotiate and prepare change orders.
  • Prepares and evaluates reports, correspondence, memoranda, administrative directives, plans, specifications, permits, policy drafts and other documents.
  • Supervises field staff that includes inspectors, construction materials testers, and administrative personnel.
  • Maintains primary contact with the contractors.
  • Provides communication link between project-field activities and City Engineers.
  • Conducts pre-bid and pre-construction meetings.
  • Conducts weekly progress meetings reviewing work progress, schedule and construction coordination.
  • Organizes and directs construction-related activities to ensure projects are constructed in accordance with the contract documents; i.e. design specifications.
  • Maintains project log, documentation files, and archive.
  • Performs other related duties as required/assigned.


  • Bachelor’s Degree in applicable discipline (or similar) with a minimum of two (2) years progressively responsible administrative experience. Experience with the administrative, contractual, inspection, business aspects of the construction process within the municipal market.
  • Knowledgeable with Microsoft Office products, AutoCAD, ArcGIS, and Cityworks.
  • A comparable amount of training, education or experience can be substituted for the minimum qualifications.
  • Ability to obtain Project Management Professional certification; as required.


  • Knowledge of the principles and practices of public utilities in relation to public affairs, public administration and local government administration.
  • Knowledge of the ordinances, policies and procedures of the City.
  • Knowledge of archives and records management laws, systems and technology.
  • Ability to assess needs and prioritize them.
  • Ability to communicate effectively in writing and orally.
  • Ability to effectively communicate with co-workers and the public.
  • Advanced analytical skills including the ability to conduct research, collect data and make sound recommendations on diverse policy issues.
  • Ability to clearly and concisely express ideas through comprehensive reports and presentations.
  • Ability to effectively serve in a liaison capacity with both government and non-government organizations.
  • Ability to manage multiple projects.


  • Conducts field audits and inspections.
  • Works primarily inside in an office environment.
  • Acceptable eyesight (with or without correction).
  • Acceptable hearing (with or without hearing aid).
  • Ability to communicate both orally and in writing.
  • Ability to access, input and retrieve information from a computer.

Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.

The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload. 

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